The Great Lakes Chapter is always looking for members who want to be more involved with the chapter. This is a great way to support the growth of the chapter and earn valuable PDUs for re-certification. We are currently in need of volunteers for a number of committee projects in progress. In an effort to match your interests and skills with the Chapter's needs, we need some information from you. If you are interested in helping out on one of our committee projects, please fill out the Chapter Volunteer Information Form and send it to our Director of Volunteer Program  and you will be put in touch with the committee chair.

Thank you for your interest in the GLC!

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Become a Volunteer

Chapter

Opportunities

One-day, One-Month Gigs

Job Posting: Jan. 23, 2019

Description

  • One-Day and One-Month volunteer support roles with PMIGLC are available, as-required, and on a FCFS basis based on project headcount needs.  In addition to the event one-day, the project team will likely have planning meetings leading up to the event that you will be required to call-in to.  If you'd like to be considered for a One-Day Volunteer Gig like Symposium, PDD, or another event, please complete a volunteer application and indicate that role.
  • Keep in-mind that PMIGLC has many full-year volunteer roles that require no more than an hour per week time committment to fulfill.  However, sometimes work schedules and life demands inhibit a year-long volunteer role for a brief period of time. 

Contact Information

Kent Potts, director.volunteermangement@pmiglc.net

Manager Symposium

 

●       Member in good standing with PMI & PMIGLC.

●       Time requirements are roughly 4 hours per week.  Time requirements rise and lower as event dates near

●       Follow the lead of the event Director

●       Promote the project management profession through the planning and coordination of special events, as identified by the chapter board, designed to enhance and expand the skills and knowledge of project managers

●       Incorporate feedback, suggestions and recommendations as necessary to enhance effectiveness and value delivered to the audience and chapter as they relate to the logistics of the Symposium

●       Oversee volunteers, tasks, and presentations

●       Responsible for coordinating all activities delegated by the Director for the Symposium

●       Attending regular chapter dinner meetings is encouraged

●       Call-in to bi-weekly PD conference calls and Symposium conference calls

●       Work closely with the Director to Identify Requirements, Plan, Execute, Monitor & Control, and Close all tasks related to each event

●       Non-inclusive list of responsibilities and deliverables:

●       Develop a schedule for accomplishing all the tasks for the Symposium

●       Coordinate all efforts in sync with the theme established by the BoD

●       Develop an agenda for the Symposium

●       Plan for food for the Symposium

●       Coordinate with the VP of Marketing to market the event

●      Coordinate with the VP of Communications for publishing the event

●      Coordinate with the VP of Membership to obtain sufficient Event-Day volunteers for each event

●      VP Professional Development is initially involved in all assignments made to the contracted event management group (currently Event Managers of Michigan).  The reason for this is to ensure billable hours are understood and budgeted

●      After the scope is conveyed to the event manager (EMM), the Manager shall coordinate all activities and deliverables with the event manager (EMM)

●       Provide information to members and nonmembers on events as required

 

 

 

Please complete our online volunteer application if you are interested in this role.    director.volunteermanagement@pmiglc.net

Manager, Speaker Packets and Contracts

Responsibilities include: 

·        Follows direction from Speaker Director on the steps of processing Speaker packets/Contracts

·        Collaborates with Administration Director, Contracts and Director, Finance as required.

·        Gathers and organizes completed speaker packets or forms from potential speakers

·        Attends Speaker Committee meetings

·        Attends PD meetings

·        Proceeds with follow-up process after speaking engagements

·        Follow up required for payment/ settlement of fee for paid speakers.

 

EDUCATION and/or EXPERIENCE

§  Member in good standing of PMIGLC is desirable, but not required.

§  Registered PMP is desirable but not required.

 

ESTIMATED TIME REQUIREMENTS

§  Ability to spend roughly 2 hours per week in following up with speakers and other related activities as laid down by the Director.

§  Time requirement may increase during the months of Symposium (April) and PD Day (Oct).

§  May require meetings with other BOD members or volunteers related to activities.

 

 

 

If you are interested in this role, please fill out our online volunteer form at    https://pmiglc.org/volunteer-application

 

 

 

Manager, Speaker Procurement

 

Responsibilities include: 

·        Follows direction from Speaker Director on the steps of securing potential speakers for events, including contacting potential speakers, reviewing the proposals, evaluating speaker proposals, etc.

·        Attends Speaker Committee meetings

·        Attends PD meetings.

 

 

EDUCATION and/or EXPERIENCE

§  Member in good standing of PMIGLC is desirable, but not required.

§  Registered PMP is desirable but not required.

 

ESTIMATED TIME REQUIREMENTS

§  Ability to spend roughly 2 hours per week in following up with speakers and other related activities as laid down by the Director.

§  Time requirement may increase during the months of Symposium (April) and PD Day (Oct).

§  May require meetings with other BOD members or volunteers related to activities.

 

 

If you are interested in this role, please complete our online volunteer application at    https://pmiglc.org/volunteer-application

 

 

 

 

 

 

Marketing Volunteer

 

SUMMARY

Assists PMIGLC Director of Sponsorship and Marketing by increasing sponsorship for the chapter with focus on the offerings of the chapter, including but not limited to Forums, Dinner Meetings, Symposium, PD Day.  Primary objective to increase PMIGLC presence in the local area, with the goal of increasing attendance to events.  Works closely with the Marketing team on ideas that will help increase sponsorship revenue to the chapter.  Managing communications and near-term activities for both current and prospective corporate sponsors of PMI Great Lakes Chapter (PMIGLC).  Use feasible means of communication with sponsors, including but not limited to face to face meetings.

 

 

ESSENTIAL DUTIES AND RESPONSBILITIES include the following.  Other duties may be assigned:

 

§  Uses sponsor historical involvement and contact information provided by Director, his/her own personal research and other PMIGLC contacts to follow-up during regular working hours and occasionally in person with prospective sponsors.

§  Identifies, solicits, reviews and engages sponsors for PMIGLC programs (dinner meetings forums, symposium).

§  Works with other committees to support in engaging sponsors if/when needed.

§  Schedules discussion with prospective sponsors by phone call and/or email.

§  Dresses in professional business casual attire while visiting prospective sponsors.

§  Participates in brief, periodic sponsorship and marketing status phone calls with Director and others as required.

 

EDUCATION and/or EXPERIENCE

§  Member in good standing of PMIGLC.

§  Registered PMP is desirable but not required.

 

ESTIMATED TIME REQUIREMENTS

§  Ability to spend roughly 2-3 hours per week leading all PMIGLC sponsorship initiatives and growing the capabilities of all direct reports for their increased role responsibilities in the chapter.

§  May require meetings with sponsors, volunteers, or vendors related to marketing activities

 

 

 

If you are interested in this role, please complete our online volunteer application at    https://pmiglc.org/volunteer-application   

 

Manager Golf Event

 

SUMMARY: 

Responsible for defining, planning, executing, controlling, and wrapping-up the annual PMIGLC Golf Event.

 

 

Team: 

·        Golf Volunteer(s) – direct reports to help plan, execute, and wrap-up the Golf Event.

·        VP Communications:  As a supporting role for all communications and social media publicity related to the event.

·        VP Marketing: As a supporting role for marketing and sponsorship agreements.

·        VP Membership: functional budget and contract approval level.

·        Meeting Event Vendor: Vendor/partner responsible for registration, web content, location negotiations, menus development. No PDU code creation is required nor is recording for members in attendance.   eventmgrsofmich@gmail.com

 

 

Tasks:

 

§  Golf Event project management, execution, and volunteer coaching.

§  The role is responsible for planning the golf outing including securing the location, coordinating with sponsor volunteers and publicity to obtain sponsors and to publicize the event on social media and newsletters, recruit golf committee volunteers, coordinate golfer gift bags, secure gift bag contents, ensure an on course raffle is conducted, and ensure raffle gifts are secured.

§  Works with other teams to support in key functions such as communication/registration, contracts if/when needed.

§  Prepares and compiles results from event survey after each event.

§  Year-over-year growth of attendance at events.

§  Build a team of volunteers to increase Membership Promotion and value.

§  Document all processes and procedures used.

§  Report status plan and activities on a monthly basis to the VP Membership.

 

EDUCATION and/or EXPERIENCE

§  Current PMIGLC member desirable but not required.

§  Registered PMP is desirable but not required.

 

ESTIMATED TIME REQUIREMENTS

§  Ability to spend roughly 2 - 6 hours per week leading Golf Event initiatives and growing the capabilities of all direct reports for their increased role responsibilities in the chapter.

§  May require meetings with sponsors, volunteers, or vendors related to event activities

 

EXPENSES

Establishes and maintains a forward-looking cost budget for these activities for approval by VP, Membership.  Expensed items including meals, parking, public transportation, and personal auto mileage to IRS guidelines must be pre-approved by VP Membership, for reimbursement as per established PMIGLC guidelines. Whenever possible use Expensify Application for expenses.

 

 

If you are interested in this role, please complete our online application form at this URL     https://pmiglc.org/volunteer-application

Golf Volunteer (3)

 

This is a one-day gig to help the Manager, Golf Event to plan, organize, and execute the PMIGL annual Golf Outing.

 

 

 

If you are interested in this role, please complete our online application at this URL    https://pmiglc.org/volunteer-application

Manager, Events

 

Role: Plan and execute deliverables for Professional Development events

 

Responsibilities:

●       Member in good standing with PMI & PMIGLC.

●       Time requirements are roughly 3 hours per week.  Time requirements rise and lower as event dates near.

●       Follow the lead of the event Director.

●       Promote the project management profession through the planning and coordination of special events, as identified by the chapter board, designed to enhance and expand the skills and knowledge of project managers.

●       Incorporate feedback, suggestions and recommendations as necessary to enhance effectiveness and value delivered to the audience and chapter as they relate to the logistics of events/programs.

●       Oversee events and presentations.

●       Responsible for coordinating all activities for typical events like: Spring Symposium, Professional Development Day, Certifications, Dinner Meetings, Breakfast Meetings, and any Seminars that the PMIGLC chapter initiates throughout the year.   

●       Depending on volunteer time requirements 1-2 Managers may be assigned to one event.

●       Attending regular chapter dinner meetings is encouraged.

●       Call-in to bi-weekly PD conference calls and specific event conference calls.

●       Work closely with Directors to Identify Requirements, Plan, Execute, Monitor & Control, and Close all tasks related to each event.

●       Non-inclusive list of responsibilities and deliverables:

●       Develop a schedule for accomplishing all the tasks for the event.

●       Coordinate all efforts in sync with the theme established by the BoD.

●       Develop an agenda for the event.

●       Plan for food for the event.

●       Identify all Event-Day volunteer positions needed.

●       Coordinate with the VP of Marketing to market the event.

●      Coordinate with the VP of Communications for publishing the event.

●      Coordinate with the VP of Membership to obtain sufficient Event-Day volunteers for each event.

●      VP Professional Development is initially involved in all assignments made to the contracted event management group (currently Meeting Coordinators, Inc.).  The reason for this is to ensure billable hours are understood and budgeted.

●      After the scope is conveyed to the event management group (currently MCI), the Manager shall coordinate all activities and deliverables with the contracted event management group (currently MCI).

●       Provide information to members and nonmembers on events as required.

 

 

If you are interested in this role, please fill-out our online volunteer application at this URL    https://pmiglc.org/volunteer-application

Manager, Military Outreach

 

 

SUMMARY:

Responsible for defining, planning, and executing the event management process for the Director of Military Outreach.  Responsible for registration, web content, location negotiations, and menus development along with PDU code creation and recording for members in attendance of activities sponsored by the Director of Military Outreach.

 

Primary Responsibility to support: 

·        Director Military Outreach – Overall responsibility for developing and implementing activities to help veterans connect with PMI and gain insight into future career related opportunities in Project Management. 

 

Remaining Team Members: 

·        Director Corporate Outreach – Overall Lead outreach role specific to business organizations and non-profit groups, developing communities of interest and increasing membership.

·        Director Academic Outreach – peer outreach role specific to College and University faculty and students.

·        Director Scholarly Research – peer outreach role specific to facilitating project management related research and helping interested parties to get published in the PMI Journal and increasing membership.

·        Outreach Education Manager – works to create certification programs that are embedded into Universities

·        VP Communications:  as a supporting role for all communications related to outreach.

·        VP Marketing: as a supporting role for marketing and sponsorship agreements.

 

Tasks:

 

§  Create/Maintain process for Event Management for Military Outreach registration, web content, location negotiations, and menus development. PDU code creation and recording for members in attendance.

§  Mentor others in the process as required.

§  Report status plan and activities on a monthly basis to the Director of Military Outreach.

 

EDUCATION and/or EXPERIENCE

§  Strong oral and written communication skills.

§  Strong project management and coordination skills and abilities

 

ESTIMATED TIME REQUIREMENTS

§  Ability to spend roughly 1 - 3 hours per week leading outreach initiatives and growing the capabilities of the Military Outreach function.

§  May require meetings with sponsors, volunteers, or vendors related to marketing activities

 

 

If you are interested in this role at PMIGL, please complete our online volunteer application at    https://pmiglc.org/volunteer-application